Your Invisible Back-Office Team
We take on the 70% that's technical execution, so your team can spend its time on the 30% that actually needs partner judgment.
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Build Your Dedicated Team
CPA-Supervised Talent, On Demand
Every hire is CPA-supervised with a 5-day onboarding guarantee.
Need a custom role? Talk to us, we'll find the right fit →
Industries We Serve
Specialized Teams for Your Industry
Our CPAs understand industry-specific regulations, compliance requirements, and best practices for your sector.
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Hire a Dedicated AP/AR Specialist
Add a specialist who runs the full procure-to-pay and order-to-cash cycle: vendor onboarding, bill entry, 3-way match, payment runs, invoicing, collections, and aging reports. For managed delivery, see accounts payable & receivable.
"Keep cash moving, without burning your team's hours on data entry."
You will speak with our CPA, not a salesperson. Response within one business day.
Built for CPA Firm Standards
Every engagement is designed around the standards your firm already follows, we just execute them faster and at a fraction of the cost.
CPA-Supervised
Every engagement is led and reviewed by a licensed CPA, never unsupervised.
Dedicated Team
A named, consistent team trained on your firm's processes, not a rotating pool.
36–48 hr Typical Turnaround
Most deliverables come back within 36–48 hours, and it's in the service agreement.
60% Cost Savings
Save up to 60% compared to domestic hiring, without sacrificing quality.
97% Accuracy
Tracked every month on a quality scorecard, and always being improved.
No Long-Term Contracts
Month-to-month engagement. Cancel anytime with no penalties and no lock-in.
30-Day Risk-Free Pilot
Start with a pilot engagement. Evaluate our work before committing.
NDA Before Data Sharing
Every engagement starts with a signed NDA. Your data security is non-negotiable.
Scope of Service
Our dedicated specialists handle the granular details that define quality.
Vendor Onboarding & W-9 Management
Full vendor setup with W-9 collection, TIN matching, and 1099 classification.
W-9 / W-8 collection, TIN matching, and reasonable-cause documentation.
Vendor master setup with payment terms, addresses, and remit-to.
1099 vs. corporation classification and OFAC screening.
Bill Entry & 3-Way Match
Bill capture, coding to GL, and matching to PO and receiving documents.
Bill capture via Bill.com, Stampli, or AP automation tool.
GL coding aligned to your Chart of Accounts and class/department tags.
3-way match against PO and receiver with exception escalation.
Payment Runs & Approvals
Weekly check, ACH, and virtual card payment runs with approval workflows.
Weekly pay-run preparation with cash forecast and discount capture.
Routing through your approval matrix (single, dual, threshold-based).
Check, ACH, virtual card, and wire execution with remittance.
Customer Invoicing & Billing
Recurring, milestone, and time-and-materials invoicing with sales-tax handling.
Recurring subscription billing and milestone-based invoice generation.
Sales tax application via Avalara/TaxJar and exemption tracking.
Invoice delivery via email, portal, and EDI with delivery confirmation.
Collections & Dunning
Aging-driven collection calls, reminder cadences, and dispute resolution.
30/60/90-day dunning cadence via email and phone outreach.
Customer dispute logging, investigation, and resolution.
Bad-debt write-off recommendations with full documentation.
AP & AR Aging Reports
Weekly aging reports with commentary on top exposures and cash impact.
Weekly AR aging with collection priority and risk commentary.
Weekly AP aging with cash forecast and discount opportunity.
Customer/vendor concentration analysis for management review.
Statement Reconciliation
Vendor statement reconciliation and customer account clean-up.
Monthly vendor statement reconciliation with exception research.
Customer account reconciliation, credit-memo issuance, and cleanup.
Resolution of misapplied payments and unidentified deposits.
Credit Card & Expense Coding
Corporate card transaction coding, receipt matching, and expense reports.
Corporate card transaction download, GL coding, and class tagging.
Receipt matching via Ramp, Brex, or Expensify integration.
Employee expense report review and reimbursement processing.
Vendor Onboarding & W-9 Management
Full vendor setup with W-9 collection, TIN matching, and 1099 classification.
W-9 / W-8 collection, TIN matching, and reasonable-cause documentation.
Vendor master setup with payment terms, addresses, and remit-to.
1099 vs. corporation classification and OFAC screening.
Why Firms Trust Us
Ready to hire your ap/ar specialist?
Start with a 30-day risk-free pilot. No commitment required.
Book a Free CallWhy Hire a Dedicated AP/AR Specialist Through Us?
Consistency
The same person works on your account every day, learning your specific nuances.
Audit-Readiness
Workpapers and documentation kept to professional standards, so reviews go smoothly.
Workflow Integration
We adapt to your project management tools (Slack, ClickUp, MS Teams) and SOP checklists.
Cost Efficiency
Specialized expertise at a fraction of the cost of a local full-time hire.
Scale Your Team On Demand
Whether you need full-time capacity or seasonal surge support, we adapt to your workload.
Full-Time vs. Part-Time
Options for a 40-hour/week dedicated resource or a shared resource for smaller volumes. Choose the engagement model that fits your firm's needs and budget.
Peak-Season Surge
The ability to scale up hours during peak periods to handle workload influx. No long-term commitments, ramp up when you need it, scale down when you don't.
Getting Started Is Simple
From request to working integration, your specialist is operational in days, not months.
Share Your Requirements
Tell us what software you run, how much work comes through, and the kind of role you need. A short call covers it, whether you want someone full-time or just a few hours a week.
Tell Us Your NeedsWorking Inside Your Tech Stack, Not Around It.
Your firm has built its reputation on specific tools and workflows. Our team is experienced in all major U.S. tax, accounting, and practice management platforms, ensuring a zero-learning-curve integration from day one.
Don't see your software? We adapt to your stack.
Let's TalkDedicated AP/AR Specialists for Every Industry
Our specialists have domain expertise across a wide range of verticals, ensuring industry-specific accuracy.
Questions About Hiring a AP/AR Specialist
Everything you need to know about hiring a dedicated ap/ar specialist through BusAcTa.
Still have questions? Contact usReady to Hire Your Dedicated AP/AR Specialist?
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